Official Rules for Egencia’s U.S. Busiest Business Travel Day Giveaway

No Purchase Necessary.  A Purchase Will Not Increase Your Chances of Winning.

  1. Eligibility:  Egencia’s U.S. Busiest Business Travel Day Giveaway (the “Giveaway”) is open only to individuals who (a) are legal residents of the United States, (b) are at least eighteen (18) years of age, and (c) provide their work email address on the entry form.  Employees of Egencia LLC or Expedia, Inc., as well as the immediate family (spouse, parents, siblings, and children) and household members of each such employee, are not eligible to enter.  
  2. Sponsor:  The Giveaway is sponsored by Egencia LLC, 333 108th Ave NE, Bellevue, WA 98004 (“Sponsor”).
  3. Agreement to Official Rules:  By entering the Giveaway, you indicate your full and unconditional agreement to, and acceptance of, (a) these Official Rules and (b) Sponsor’s decisions, which are final and binding.  Winning a prize is contingent upon fulfilling all requirements set forth herein.
  4. How to Enter:  The Giveaway begins at 6:00 a.m. PST on November 7, 2013 and ends at 11:59 p.m. PST on November 18, 2013 (the “Entry Period”).  Any entries received before or after the Entry Period will not be eligible.  Sponsor’s computer is the official time-keeping device for the Giveaway.

In order to enter, participants are required to do the following three things:

  1. Either like Egencia on Facebook ( or follow @Egencia on Twitter;
  2. Post “I will travel to {Insert Name of City}! #EgenciaTravelDay #Nov18” on Egencia’s Facebook wall, or Tweet “@Egencia I will travel to {Insert Name of City}! #EgenciaTravelDay #Nov18.”  Participants are encouraged to submit photos with their Facebook or Twitter posts (e.g., a traveler at an airport, on a plane or train, in a taxi, at a hotel, etc.), but are not required to do so.  All photos submitted must comply with the requirements set forth in sections 5 through 7, below; and
  3. Complete the Egencia’s U.S. Busiest Business Travel Day Giveaway entry form located at

There is a limit of one (1) entry per person/e-mail address, regardless of method of entry.  Entries will not be acknowledged.  The use of an agency or any automated system to enter is strictly prohibited, and Sponsor reserves the right to disqualify any entries received through such methods, as determined by Sponsor, in its sole discretion.

  1. Photo Requirements:  If you submit a photo with your Facebook or Twitter post, the photo must not: (a) violate any third party rights, including, but not limited to, copyrights, trademark rights, or rights of privacy and publicity; (b) contain defamatory statements; (c) include threats to any person, place, business, or group; (d) be obscene or indecent; (e) depict any risky behavior, as determined by Sponsor in its sole discretion; and (f) prominently feature any third party trademarks or logos.  Sponsor reserves the right to remove any post for any reason. 
  2. Entrant’s Warranties and Representations:  By submitting a photo, you warrant and represent that: (a) the photo is an original work created solely by you; (b) you own all rights to the photo; (c) to the extent the photo depicts any individual, you are the individual pictured, or, alternatively, you have obtained written permission from each person appearing in the photo to grant the rights to Sponsor described in the “Sponsor’s Rights to Photos” section below, and can make written copies of such permissions available to Sponsor upon request; and (d) the photo complies with the requirements of these Official Rules.
  3. Sponsor’s Rights to Photos:  By participating, you: (a) irrevocably grant Sponsor, its agents, licensees, and assigns the unconditional and perpetual (non-exclusive) right and permission to copyright, reproduce, encode, store, copy, transmit, publish, post, broadcast, display, publicly perform, adapt, modify, create derivative works of, exhibit, and otherwise use the photo as-is or as-edited (with or without using your name) in any media throughout the world for any purpose, without limitation, and without additional review, compensation, or approval from you or any other party; (b) forever waive any rights of copyrights, trademark rights, privacy rights, and any other legal or moral rights that may preclude Sponsor’s use of your photo, or require any further permission for Sponsor to use the photo; and (c) agree not to instigate, support, maintain, or authorize any action, claim, or lawsuit against Sponsor on the grounds that any use of the photo, or any derivative works, infringes any of your rights as creator of the photo, including, without limitation, copyrights, trademark rights, and moral rights.
  4. Drawing:  After the Entry Period, Sponsor will select one (1) grand prize winner and ten (10) runner-up winners in a random drawing of all entries received.  The Grand Prize winner will be announced on November 20, 2013, and the Runner-Up Prize winners will be announced in two (2) groups of five (5) on November 21 and 22, 2013. The odds of being selected depend on the number of entries received.  All 15 winners will be publicly announced on Facebook/Twitter and contacted by Egencia via e-mail.  
  5. Notification and Requirements of Potential Winners:  Sponsor will attempt to notify the potential winners within ten (10) business days of the drawing.  Except where prohibited, a potential winner may be required to complete and return an affidavit of eligibility and liability/publicity release.  If a potential winner is a minor, his/her parent or legal guardian will be required to sign the documents on his/her behalf.  If a potential winner fails to sign and return these documents within the required time period, an alternate potential winner may be selected in his/her place in a random drawing of all remaining entries received.  Only three (3) alternate potential winners may be contacted.
  6. Prizes
    1. Grand Prize:  One (1) winner will receive:
      1. Two (2) round-trip coach-class airline tickets valid for travel on United Airlines to/from the continental United States, Alaska, Canada, Mexico, and the Caribbean.  The airline tickets must be redeemed by December 1, 2014.  If coach-class is not available for a desired flight, the winner will not be able to select that flight.  Reservations must be made via United’s website,, and the travel is not eligible for Mileage Plus mileage credit.  Once reservations are made, they cannot be changed;
      2. A two (2)-night stay at any InterContinental Hotels Group property.  The hotel stay sub-prize will be issued in the form of 70,000 IHG Rewards Club points, which must be redeemed by December 31, 2014;
      3. Three (3) $100 Hertz Rental gift certificates that may be used towards car rental at any Hertz Rental location in the continental United States, Alaska, Canada, Mexico, and the Caribbean.  The winner must satisfy Hertz credit, age, rental, and driver qualifications in effect at the time and place of rental, and all certificates must be used within two (2) years of the date of issuance; and
      4. Two (2) Expedia suitcases.

Sub-prizes do not need to be redeemed at the same time.  All additional details will be provided at the time of prize fulfillment.  The approximate retail value of the Grand Prize is $3,250.

  1. Runner-Up Prizes:  Ten (10) winners will each receive: one (1) one-time use pass to the United Airlines United Club, which will expire on December 31, 2014; and one (1) $25 Starbucks gift card.  The approximate retail value of each Runner-Up Prize is $75.
  2. For All Prizes: Prizes are limited to one (1) per household. A winner is responsible for paying any applicable income taxes and any and all other costs and expenses not listed above.  Any prize details not specified above will be determined by Sponsor in its sole discretion.  A prize may not be transferred and must be accepted as awarded.  You may not request cash or a substitute prize; however, Sponsor reserves the right to substitute a prize with another prize of equal or greater value if the prize is not available for any reason, as determined by Sponsor in its sole discretion.  
  3. General Conditions:  In the event that the operation, security, or administration of the Giveaway is impaired in any way for any reason, including, but not limited to fraud, virus, or other technical problem, Sponsor may, in its sole discretion, either: (a) suspend the Giveaway to address the impairment and then resume the Giveaway in a manner that best conforms to the spirit of these Official Rules; or (b) award the prizes at random from among the eligible entries received up to the time of the impairment.  Sponsor reserves the right in its sole discretion to disqualify any individual it finds to be tampering with the entry process or the operation of the Giveaway or to be acting in violation of these Official Rules or in an unsportsmanlike or disruptive manner.  Any attempt by any person to undermine the legitimate operation of the Giveaway may be a violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law.  Failure by Sponsor to enforce any term of these Official Rules shall not constitute a waiver of that provision.  Proof of sending any communication to Sponsor by mail shall not be deemed proof of receipt of that communication by Sponsor.  In the event of a dispute as to any online entry, the authorized account holder of the e-mail address used to enter will be deemed to be the participant.  The “authorized account holder” is the natural person who is assigned to an email address by an Internet access provider, online service provider, or other organization responsible for assigning email addresses for the domain associated with the submitted e-mail address.  The Giveaway is subject to federal, state, and local laws and regulations and is void where prohibited.
  4. Release and Limitations of Liability:  By participating in the Giveaway, you agree to release and hold harmless Sponsor, its parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Giveaway or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Giveaway; (b) technical errors; (c) printing errors; (d) lost, late, postage-due, misdirected, or undeliverable mail; (e) errors in the administration of the Giveaway or the processing of entries; or (f) injury or damage to persons or property.  You further agree that in any cause of action, the Released Parties’ liability will be limited to the cost of entering and participating in the Giveaway, and in no event shall the Released Parties be liable for attorney’s fees.  You waive the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.
  5. Privacy and Publicity:  Any information you submit as part of the Giveaway will be used for purposes of this Giveaway and treated in accordance with Sponsor’s Privacy Policy.  Except where prohibited, participation in the Giveaway constitutes an entrant’s consent to Sponsor’s use of his/her name, likeness, voice, opinions, biographical information, and state of residence for promotional purposes in any media without further payment or consideration.
  6. Disputes:  Except where prohibited, you agree that any and all disputes, claims and causes of action arising out of, or connected with, the Giveaway or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in the State of Washington.  All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, your rights and obligations, or the rights and obligations of Sponsor in connection with the Giveaway, shall be governed by, and construed in accordance with, the laws of the State of Washington, without giving effect to any choice of law or conflict of law rules (whether of the State of Washington or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of Washington.
  7. Results:  To request a winners list, send a self-addressed, stamped envelope to Egencia Marketing, Attention Jennifer O'Brien, 333 108th Ave NE, Bellevue, WA 98004.  Requests must be received within four (4) weeks of the end of the Entry Period. 


Egencia, the Egencia logo, Expedia, and the Airplane logo are either registered trademarks or trademarks of Expedia, Inc. in the US and other countries. Other trademarks mentioned herein may be the property of their respective owners.
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